BOARD OF FINANCE
MINUTES
MARCH 27, 2006
I. CALL TO ORDER – The meeting was called to order at 7:30 pm by Chairman Tom Harrison in the Selectmen’s Chamber, Town Hall. Members present were Margaret Bratton, Cathy Durdan, Tom Gugliotti, Bill Hooper, Jim Speich. Mike Monts was absent.
II. PLEDGE OF ALLEGIANCE – Led by Bill Hooper.
III. COMMUNICATION FROM AUDIENCE – None.
IV. MINUTES OF PRECEDING MEETING: February 27, 2006
On a motion made by Mr. Gugliotti, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance accept the Minutes of the February 27th meeting, as amended to complete the first sentence in paragraph 2 under New Business, to read “or the Finance Director for the Board of Education.
Messrs. Harrison, Gugliotti, Speich, and Ms. Bratton and Durdan voted in favor. Mr. Hooper abstained, absent from the meeting.
V. OLD BUSINESS
05/06-01 Review & Discussion: FY 06/07 Budget – Mr. Harrison reported we have received budgets from the Town and from the Board of Education. We also have the requested cover sheets from both. Mr. Harrison asked about the Cost summary data for the Town – on Page #6 reminded him to ask if the Town provides any kind of in-kind services to the Board of Education that might offset a cost? The Town Manager responded basically in the area of equipment maintenance and athletic fields. Conversely, we use the Board of Education’s gymnasiums for our indoor programs during the fall and winter. They do charge a fee for that, but the fee does not cover the cost of the Capitol
aspects of the budget.
Regarding the slides for the Budget Presentation, the Chairman indicated concerns with the presentation figures, all of which were discussed and resolved. Ms. Bratton also raised several questions and comments which were discussed and resolved. She would also like to see population changes represented. The Town Manager reported if you go to Page 7 in the Town’s presentation, you will see the population figures listed. He indicated the population figures will be included in the Board of Ed and Town Council budgets – do you want it repeated in the Board of Finance presentation? The Chairman reported he does not want to see that again because it will generate more spending figures that will not be easily accessible. The Board concurred with the Chair and thanked Ms.
Bratton for her suggestions.
VI. NEW BUSINESS
05/06-16 – Supplemental Appropriation: $8,275.00 Sr. Ctr. Chairs
The Town has received extensive numbers of small donations from a wide variety of groups to help support the purchase of replacement chairs for the soiled cloth chairs at the Senior Center. The new chairs will match the non-fabric chairs purchased in 1989 which we have retained. Mr. Marston, Director of Recreation and Parks, explained that an adjustment downward is needed from the motion submitted with the agenda ($8,275 to $7,150), since additional funds have been allocated differently from the town’s 05/06 budget..
On a motion made by Mr. Hooper, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance hereby amends the FY05/06 Budget by increasing REVENUES Recreation Activities Fund, Charges Services, Facility Maintenance Fees Account #09-5201-53315 in the amount of $7,150.00, and increasing APPROPRIATIONS Recreation Activities Fund, Parks, Recreational Equipment, Account #09-5201- 53315 in the amount of $7,150.00 for the purpose of purchasing chairs for the Senior Center.
Messrs. Harrison, Gugliotti, Hooper, Speich and Ms. Bratton voted in favor. Ms. Durdan abstained.
05-06-17 – Appropriation from General Fund Undesignated Fund Balance: $11,244; AVFD Co. 1 Kitchen
This money was returned to the Town by the Avon Volunteer Fire Department last year, but was not allocated to the kitchen project. Accordingly, we are now asking for the money to be appropriated out of General Fund Undesignated Fund Balance and placed in the appropriate Capital account for the kitchen renovations.
The Town Manager certified that there are sufficient Undesignated Fund Balance resources to finance the sum of $11,244 for the purpose of funding the AVFD Co. 1 kitchen renovations.
On a motion made by Mr. Gugliotti, seconded by Mr. Hooper, it was voted:
RESOLVED: That the Board of Finance hereby appropriates a sum not to exceed $11,244 from General Fund, Other Financing Sources, Undesignated Fund Balance, Account #01-0390-43913, and General Fund, Capital Improvement Projects, Facilities, AVFD Co. #1 Kitchen Project, Account #01-8501-53035, for the Transfer to Capital Projects Fund, (Facil. & Equip.), Other Financing Sources, Interfund Operating Transfers In, Account #02-0390-43918, and Capital Projects Fund (Facil. & Equip.), Town CIP-Facilities, AVFD Co. #1 Kitchen Project, Account #02-4829-53035, for the purpose of Funding AVFD Co. #1 kitchen renovations.
Messrs. Harrison, Gugliotti, Hooper, Speich and Ms. Bratton and Durdan voted in favor.
05/06-18 – Appropriation from Recreation Activities Fund, $5,000 and Fisher Meadows Maintenance Fund $15,000; Recreation Master Plan.
The Town Council has recommended that funds be appropriated to accelerate the Recreation Facilities Master Plan so that the recommendations to come from the Plan could be included next fall in the 07/08 Capital Improvement Program formulation process, rather than waiting until Fy08/09. Funds are available in the respective accounts.
The Town Manager certified that there are sufficient Undesignated Fund Balance resources to finance $20,000 for a Comprehensive Master Plan for Recreation and Athletic Facilities.
On a motion made by Mr. Speich, seconded by Mr. Hooper, it was voted:
RESOLUTION: That the Board of Finance hereby appropriates a sum not to exceed $5,000 from the Recreation Activities Fund, Other Financing Sources, Undesignated Fund Balance, Account #09-0390-43913 and Recreation Activities Fund, Other Financing Uses, Interfund Transfer Out Account #09-8700-58000 and $15,000 from Fisher Meadow Maintenance Fund, Other Local Revenues, Rents and Reimbursements, Account #12-0360-43619 and Fisher Meadow Maintenance Fund, Other
Financing Sources, Interfund Transfer Out #12-8700-58000, to Capital Projects Fund (Facil. & Equip.), Town CIP – Facilities, Recreation & Athletic Facilities Master Plan, Account #02-4829-54402 and Capital Projects Fund (Facil. & Equip.), Other Financing Sources, Interfund Operating Transfers In, Account #02- 0390-43918 In the amount of $20,000 for the purpose of funding the Comprehensive Master Plan for Recreation and Athletic Facilities.
Messrs. Harrison, Gugliotti, Hooper, Speich and Ms. Bratton voted in favor. Ms. Durdan abstained.
05/06-19 – Supplemental Appropriation: $14,400; Donations Town Green Lighting Program
The Town Planner has reported receiving a Grant from the Ensign Bickford Foundation to be used for the Town Center Lighting Program. The Town has received the check and is requesting this appropriation to move the program along.
On a motion made by Mr. Gugliotti, seconded by Mr. Hooper, it was voted:
RESOLVED: That the Board of Finance hereby amends the FY05/06 Budget by increasing REVENUES Capital Projects Fund (Facil. & Equip.), Other Local Revenues, Donations, Lighting Town Center. Account #02-0360-43655 in the amount of $14,400 and increasing APPROPRIATIONS Capital Projects Fund (Facil.& Equip.), Town - CIP-Facilities, Lighting Town Center, Account #02-4829-53066 in the amount of $14,400 for the purpose of recording an Ensign Bickford Foundation donation for participation in the Town Green Lighting Program.
Messrs. Harrison, Gugliotti, Hooper, Speich, Ms. Bratton and Ms. Durdan voted in favor.
05/06-20 – Appointment of Auditor for FY 05/06
Peggy Colligan, Director of Finance has recommended we appoint the firm of Blum Shapiro to conduct the FY 05/06 audit. The Town Manager concurs with her recommendation.
On a motion made by Mr. Gugliotti, seconded by Mr. Hooper, it was voted:
RESOLVED: That the Board of Finance appoints the firm of Blum Shapiro to conduct the FY 05/06 audit on the recommendations of the Finance Director and the Town Manager.
Messrs. Harrison, Gugliotti, Hooper, Speich, Ms. Bratton and Ms Durdan voted in favor.
VII. The attached Budget Workshop schedule was approved by the Board of Finance.
IX. ADJOURN
As there was no further business, the Chair declared the meeting adjourned at 9:00 p.m.
Respectfully Submitted,
Thomas A Gugliotti, Secretary
Attest:Elinor Burns, Clerk
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